One More Things (Nodoo) User Guide

1. 🌟 Core Philosophy & Basic Concepts

Smart Lists

Inspired by the classic GTD (Getting Things Done) methodology, One More Things organizes your tasks into pre-defined smart lists:

• 📥 Inbox: The starting point for all new thoughts and raw ideas. Capture first, organize later.
• ⭐️ Today: High-focus tasks to get done today, split into "Daytime" and "This Evening". Overdue tasks from previous days automatically roll over to the top in red.
• 📅 Upcoming: A visual calendar timeline showing your schedule for the coming days and weeks. It seamlessly overlays your system calendar events.
• 📦 Anytime: Tasks that do not have a specific date constraint but can be picked up whenever you have free time.
• 💤 Someday: Long-term ideas, wishes, or projects that you want to keep on your radar but are not ready to act on yet.
• ✅ Logbook: Automatically archives all completed or canceled tasks, serving as a history of your accomplishments.
• 🗑 Trash: Temporarily holds deleted tasks. You can recover items or empty the trash permanently at any time.

2. 🚀 Getting Started: Collecting & Organizing Tasks

Creating Your First Task

1. Navigate to the bottom of any task list and click the “+ New To-do” button (or press ⌘ + N when the main window is active).
2. Type in the task title and press Return to save.
3. Click the task row to expand it, where you can add detailed Notes.

Setting Execution Dates (When)

In the expanded task details card, click the When button (calendar icon):

• Today: Add it to your daytime list.
• This Evening: Select this if the task is meant to be done after work or at night. It is neatly tucked away under the "This Evening" section of the Today list so it doesn't distract you during the day.
• Upcoming (Specify Date): Schedule it for a specific day in the future.
• Someday: Place it in your Someday list.

Setting Deadlines

If a task has a strict due date, click the Deadline button (flag icon). The system will automatically show countdown badges such as “X days left” or “X days overdue” to help you manage priorities.

3. 🗂️ Advanced Management: Areas, Projects & Checklists

For complex tasks, use the application's five-tier structure to break down and organize your workload:

1. Areas & Projects

• Area: Represents major parts of your life or work (e.g., "Work", "Personal").
• Project: Holds multiple related tasks toward a specific goal. Every project features a circular progress ring that automatically advances as tasks are completed.
• Tip: You can drag-and-drop tasks directly into areas or projects in the sidebar.

2. Headings (Sections)

Within a project, you can create Headings (e.g., "Design Phase", "Development Phase") to group tasks and track project workflows step-by-step.

3. Checklists & Attachments

• Checklists: For tasks requiring multiple steps, add checklist sub-items. You can drag to reorder them or click to convert any sub-item into a separate top-level task.
• Attachments: Each task supports adding 1 image attachment (PDFs, docs, or ZIP archives are not supported). Drag-and-drop images directly, or drag file URLs / web images (the system automatically compresses and saves them as .jpg files). Press Space (QuickLook) to preview on macOS.

4. Priorities & Tags

• Priority: Label tasks from P1 (high, red) to P4 (normal, grey).
• Tags: Assign multiple tags to tasks. Go to Settings -> Tag Manager on macOS to bind custom keyboard shortcuts for fast tag filtering.

4. ⚡ Productivity Hacks: Global Quick Entry & System Integration

Global Quick Entry

Capture tasks from anywhere on your Mac without switching windows. Press the global shortcut (default Ctrl + Option + Space, customizable in settings) to display the Quick Entry HUD.

Menu Bar Extra (macOS)

Click the tray icon in the macOS menu bar to pull down a lightweight Today panel. Check off items or quickly append tasks without opening the main window.

Apple Ecosystem Integrations

1. Calendar Integration: Grant access in Settings -> Calendar. System events will appear at the top of your Today and Upcoming lists. You can drag events to link them to specific tasks.
2. Siri & Apple Reminders Sync:
   • Enable in Settings -> Reminders.
   • Reminders created via Siri on Apple devices automatically import into One More Things.
   • Bi-directional sync ensures completing or trashing a task on one side updates the other side in real-time.

5. 👥 Team Collaboration: Real-time Sync & Project Sharing

The app features an optimized cloud infrastructure for global use:

Linking Your Apple ID

1. The app starts with a secure anonymous account so you can use all features locally without signing up.
2. To sync across devices or collaborate, click your avatar and select Sign in with Apple to back up your data to the cloud.

Creating Teams & Sharing Projects

1. Create Teams: In the profile window, click "Create a New Team" to generate a Team Invite Code. Share this code with team members to let them join.
2. Project Sharing:
   • Right-click a project and select "Share Project" to generate a deep-link sharing URL (nodoo://join-project?id=...).
   • Send the link to team members. Clicking it opens the app and adds them to the project.
   • Task changes, checklist updates, and completions sync in real-time across all members.

6. ⌨️ Keyboard Shortcuts Guide

Use these keyboard shortcuts to navigate and manage tasks efficiently: